In organizational body such as enterprise and government and municipal offices, the system which manages the document integrated. The various systems exist with the contents character of the document which becomes the management objectare linked with the work flowsystem andthe groupware and etc. are utilized, or those systems reach with the function of document management.
Generally functional several of compilation, digitalization, the register, collection, classification, distribution, circulation, search, perusal, joint ownership, storage and abolition of the document, or you have influence which has the everything of that.
First, the mass paper document is kept with the warehouse and the like, when being necessary, when the fact that you find is purpose, there is some document somewhere the index database which it registers & searches, is called the document management system. Calls one kind of warehouse management system,alsothe combination with RFID has appeared.
In purpose, grasping the paper document with the scanner and the like, it electrizes the space-saving of the location, that register there is also a system of the type which it can search & can peruse. Also the system which the compound type copy machine is integrated exists large number. Simply it scans not only, as imagethere are also some which form the letter data for search automatically with OCR function.
The system which manages these electronic filing documents is a kind of file server, those which can handle the application file of the word processor and the spreadsheet program etc. integrated it is many. In addition,beingsomething which manages the design data of CAD and the like,there arealso some which are identified PDM, but you can call this one kind of document management system.
*Circulation: Work flow
In the work flow system where expediting the decision making and streamlining the application notification business become purpose, there are some which have the document management system as a subsystem. It is the database which with respect to network it approves & liquidates the application and the request for decision, etc. registers that document. There are also some which are managed in total of the both document of the paper and the electron.
*Document joint ownership: Groupware
It can mean that the document (information) is delivered to the appropriate person with appropriate timing that in purpose, alsothose whereit is utilizedasthe back ended database of the system of groupware and EIP and knowledge management etc. are the document management system. When it is used in the result thing management in IT project, it is.
In this case through network, be able to access the document the kind of function which cannot do inadequate access with the access control, simultaneously, it is required. In addition, the electronic file there is also a system which has function, are complete search function (index search and full text retrievals),???????function and informs about the new register of the document the member the function etc. which are registered from the Web browser.
*Freedom of Information Act: CMS
In addition, distribution of the company internal manual and information offer to partner enterprise or release etc. of the official documents, with when information is published in the relatively wide range, timing of release and the discontinuance and being able to manage revision revision become necessary. As for these,there arealso times when it is called
As for these being classification with respect to function, as for the product which is large number in the market compound it reaches with function, cooperates mutually. With new medicine application of medicine manufacture industry and management and the like of the ISO document, the private system is prepared.
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