Step Fourth: BOM structure to determine (based on business case optional)
If the enterprise application production systems, plans or product research and development modules, BOM is the need of the basic data. Should be made clear here, first of all raw materials to semi-finished products, semi-finished to the grade of the product relationship between the work of this step is the semi-finished products difficult to set questions. If you set the level of less than or semi-finished goods level, not set, the future can not be detailed statistical analysis; if more than semi-finished set, it will greatly increase the amount of data. If you encounter the following situations, then the semi-finished products to set the encoding management: the establishment of the semi-finished goods inventory accounts, or to use safety stock management, and semi-finished goods for foreign sales or service, there is more semi-finished products as far as possible without coding, and without input software system, BOM for each multi-layer, a corresponding increase in the amount of data at the same time BOM material information will also increase the amount of data, my personal view is that as little as possible of the BOM-order views can make this work in a controllable state.
Step five: gather first-hand information, the original discrete data from different departments to focus
In these discrete data, only the basic information a material, the field will include production, procurement, sales, inventory, finance information. In this step, the uniform format of the form should be used in various inter-departmental cross-flow, so that all departments will fill in the relevant data with their own form, completed passes to the next departments, and so on, until the completion of the work of this step. In their work should pay attention to the arrangements for transfer, transmission path to be determined well in advance. To ensure the time limit, allowing different departments while starting, and then cross-transmission, or a department after the completion of a small part of the pass to the next departments. Meanwhile, the issue of forms for each number (only), and inter-departmental transfer of records when ready, so that progress can not only control, but also to avoid data loss.
Step Six: Data Check
(1) integrity of the examination: the integrity of the number of records are complete. Could be invited to the enterprises that have experienced staff to review or calculate the total number of its comparative and historical data. Also check the integrity of the field at the same time, all the ERP software packages must enter the field, if the absence of these fields will result in system instability, such as the material lead time, the default warehouse. There are also some non-software requirements must enter the fields of enterprise's future business and statistical analysis useful to examine the scope of the field should also be included, such as customer segmentation and their respective areas and so on.
(2) the accuracy check: the correctness of a wide range, do not make them out, by the enterprises themselves according to the principle of the need for inspection. Some errors, such as accounting subject is the type of asset, but due to human error entered into a debt type, and then For instance, some material is procured, but the entry into a home-made parts, so that the error in the system on-line must be found and corrected before.
(3) The only checks: the uniqueness of the data should be from two points of inspection, there are several common errors in the same physical compiled code, if after the entry system, mature ERP software prompts the code already exists, and refused to accept the . At the same time a corresponding number of physical phenomena must also be encoded to prevent such a mistake can not be found in ERP software is the need to use manual searches, or the number of on-line accounts will happen after an error.
In the correction of errors at the same time, we must do a good job of information version of the control, this work in the multi-sectoral involvement in the collation of data is particularly important. Once a customer, a number of departments at the same time to amend a the same information, modify the document after the data is only a part of their own right, other parts of the data is still wrong. In the data entry, no matter who is the data subject will not be tolerated and must be replaced with the correct data in the error data to merge. Thus, for each type of data should be set to the responsible departments and staff, each modified by the responsible personnel will update the version of the document, while the data have to save the old version. This could be the loss of misuse to reduce to a minimum.
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