The data entry software systems
Input should be the basis of the data before the original file archiving, with respect to electronic documents stored data, data backup should be good, and indicate the order personnel, completion time and the final version, if it is printed photo media, it should be kept in a special file cabinet, as an important document management.
The next open enrollment was a difficult task and boring duplication of work. Input methods are usually manual entry and use of tools to import these two. These methods have advantages and disadvantages.
(1) All software provided input interface, are able to mobilize personnel will input the data one by one, or use software for copying similar data replication, and then the key field changes. This method is safer, improved ERP software can be input at the same time automatic troubleshooting, most of the early mistakes are not found in the entry when prompted and to prohibit entry, thus ensuring accuracy of the data. Disadvantage of this approach is to heavy workload, the completion time and the number of records is a multiple relationship. If the amount of data is not recommended to use this method, a safe, reliable, and afterwards check the workload of the small.
(2) If the project team has a database expert, and the manual input of manpower and time can not be realized, can be used directly into a database method, this advantage is high efficiency, completion time and data table into a multiple of the relationship between the number of . The disadvantage is that the error implied more difficult to check that there was a line of customers in the last several months later found to have problems, repeated examination of data revealed that there are vacancies caused by field, but the data entry can be filled automatically by the system the default value. If you use this method, it should be in front of the inspection work set strict inspection steps, especially in the correctness of inspection, to inspect the field on important, this work can take advantage of a variety of software, technical assistance manual.
(3) Another approach combines the advantages of the above two methods. There was a client has developed a program to simulate manual work, the basic principle is to first read from a spreadsheet record a first field (to imitate the function of people seeing the data), and then in the ERP field input interface, the corresponding entry of the data (simulated manual operation), re-read the next field, again, entry procedures for ... ... This record is complete switch to the next record. This method uses the input interface for program entry, the interface input errors inherited features, compared to the same time, and data import, without human intervention, you can work 24 hours a day, speed is very high, but it needs a high level of programmer, still had a customer saw the success of this method has been introduced.
System Checklist
The completion of entry is still not completely relax after work, you must re-examine, this time the best way is to use software program test data, such as database backup into a new database, the enterprise in the new database, the process used to do it again, by checking to verify the correctness of the results of the correctness of the underlying data.
In the collection and collation of these two steps, each enterprise according to its own staff's skills and expertise, usually with some tools support data collection and collation of commonly used are MS Excel, Access, FoxPro, SQL server and so on. The use of tools not only greatly enhance the efficiency of collection and collation, the greater the advantage is the ability to troubleshooting, the next a few simple instructions can be found in most of the errors, than if relying on manual checks, the necessary time and effort are the Businesses can not bear.
More about the ERP project-based data management processes, but also in the implementation of specific projects under the guidance of party consultants, while the protection system, but also in a timely fashion.
ERP-based data preparation of this work did not focus on the data itself, rigorous planning and rational organization to complete this arduous task is the best means.
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