Why ERP system in the demo, when processes are running very smooth, but a hand to the user when used on a completely different flavor? This is one of the secret is wrong? This is because the ERP system in the demo, do not consider the exceptions. Daily activities and enterprises, the total will inevitably be unforeseen circumstances. For these unforeseen circumstances, ERP generally provides for more stringent handling requirements. But in fact, the daily management of enterprises is usually not reach this requirement. In other words, the actual operation of enterprises is still lagging behind with the ERP requirements. However, the difference between the two in the end there? No one specifically made statistics. Today I come to sum up, companies due to various factors, which generally does not reach the ERP requirements.
1, raw materials, warehousing and material contradictions collar
Such as a raw material, at 20 o'clock on January 5, the supplier sent to businesses. However, the employees are off duty, leaving only a warehouse Attendant at work, people will not ERP related operations. If normal, you can work the next day an important qualification documents. However, it is possible this material is an urgent material, the production sector is necessary to arrange the day of 22 o'clock production, need to use this material. Enterprises often out in the system is not the case documents on the collar material directly from the warehouse. Unlike the previous materials used, if less acute, often supplemented feed directly to receive the next day is also expected to have little relationship, do not forget to fill as long as the list on it. But now, a little trouble. First, this material into one to make up a two documents, and must make up storage lists, and then replacement of a single material (if the order wrong, or requisition can not be audited, or will have negative inventory); Article Second, if you forget a single supplement has increased even more trouble. I encountered a customer, because such a situation they had no entry documents. And then simply forget about it. In this way, the material amount of storage out of the library is flat, and the software point of view not of problems. In reconciliation, they find that suppliers had sent the material. Afterward, check for a long time, it was found had been spent by the production line.
In many enterprises, this situation is prevalent. Because, generally not at night clerk on duty. In other words, ERP system operators can not be always in place, which can lead to ERP system documentation timely entry. This document with the ERP system, contrary to the principle input promptly. How then to reconcile between the two conflicts? The author believes that these types of programs can be taken as follows.
1, when the operator can not be in place when the ERP, the first document by hand instead of the next day, after work, and then in the system for retro-crediting. In actual operation, when the investigation is still a clear need to pay attention to all before the movement into and out of libraries and the corresponding lack of supporting documents. At the same time, some documents must pay attention to the order. In order to ensure correct, companies can document the establishment of sector entry time limits. As for the warehouse sector, required to work the next day, after half an hour into last night's transaction documents are filled; while the production sector, then within half an hour goes on to document completion. Otherwise, it will not happen or the documents can not be a negative inventory audit problem.
2, can be a simple training of some staff members. While the front-line operator, is not likely to use computers, but a little training, can still carry out some of its simple operation, such as document generation and so on. Of course, enterprises in shifts, they can make some adjustments to those who have a certain computer-based staff, came in a different frequency. Second, it can give them permission to open documents, without audit authority. So, the next day at work, others can open documents of their proof-reading time, to see if there are no errors, proof-reading is correct, the re-examination. This can prevent leakage of the open documents. Second, the purchase price not sure how to deal with Present, due to large fluctuations in market prices of raw materials, so that some enterprises in a purchase order issued, we can not determine the purchase price. Even in the raw materials reach the business, was also unable to determine the price. Only when reconciliation can be finalized. This is also inconsistent with the spirit of the ERP. In this case, in general, companies can first estimate a price, the first orders at this price, and then change the price at the right time. However, some users fear that trouble to change, so would rather not go the next time when a single audit purchase orders, etc. to determine the price and then modify the price, and then review purchase orders. It is not reasonable. On the one hand, may be raw material storage, the price has not been set, while the purchase order did not review the case, storage alone can not be opened; the other hand, there is no audit in the procurement of a single case, the purchase order can be random changes. Whether intentional or unintentional changes, are risky.
Therefore, I propose, purchase price, even if they do not determine the circumstances, as long as the have been sent to the supplier, it is necessary and timely review. The price, you can when the need arises, and then change it.
1, in the purchase order before the goods have not yet purchase, you can change a single purchase order to make changes. Change Orders through the purchase order changes, changes in prices can also leave a historical record, to facilitate future queries.
2, if the purchase order has been purchase, then the ERP system is not allowed to make any changes to the procurement of a single action, unless the purchase order to specify an end. Therefore, if the purchase orders have been closed, or the case has been purchasing, procurement change alone can not be processed. At this point, some ERP systems such as Digital China's ERP systems, storage of raw materials alone will add a small feature, you can update the purchase price. In the follow-up on accounts payable out of the price, that is, the updated prices.
3, if the material has already been into the library. Has Jason, and has not set prices, then at the end of the month to go Michel. This process more complex, companies had better not come to this step. In other words, at the end, it is best able to determine the price of this material. Otherwise, it could lead to inaccurate inventory cost at the end of storage, resulting in the production costs of a problem. In the last resort, the only thing used Michel.
At the end of the trouble is expected withdrawal In the end, ERP systems, the cost of carry-over before, ERP requires the user to order refunding the excess material promptly. If a Zhang material production orders need to use some sort of 800 kilograms, in the actual production, because the use of advanced production technology, or some other reasons, the actual used only 750 kilograms of production materials is complete. ERP requires completion of storage at the same time orders, we can put 500 kilograms material be returned to the warehouse. Because if orders to retreat after storage material, then, ERP systems do not allow storage of the production orders have been completed to make changes, this time even if the withdrawal is expected, it could not relate to this production order. So, when the actual cost of materials will this excess is still calculated to this order to the production cost calculation results with the actual costs are different.
However, if after the completion of each production order, require companies organize workshops, materials and when I returned to the warehouse, an enterprise is impossible to realize. Even if the cost will be too high, or will affect the production plan, therefore, enterprises generally will not do so. ERP, taking into account this situation, we step back and ask enterprises to run at the end of the cost of carry-over work before it is completed in the month when you order materials and I returned to the warehouse.
Relaxed than the previous requirements a lot. Therefore, the author in practice, the general suggested that the larger the value of the material, or specific to certain products, materials, and completion of production orders, the timely return of more than material circumstances, at the end of finishing at least once, the excess material production orders in accordance with 11 returned to the warehouse. Come on back to where to go, do not confuse. Of little value for those materials, such as packing bags and so on, there is no need for a monthly finishing repository. Because the cost of these materials for the last little impact there would be no need to charge the energy of the.
Therefore, I expected for the end of the month is the last deadline. Could not be completed at the end of this work, the month would certainly affect the cost of production. Moreover, this effect is irreversible. Last month, the site I expected, if the following month clean-up storage, ERP system does not decrease the cost of last month, but only decrease the cost of the month. In other words, at least two months will affect the cost. Enterprises should take it seriously.
Differences between the above three is the most enterprises is inevitable, or can be solved though, but it takes a lot of costs. For businesses, the loss of greater than the gain to many enterprises think that uneconomical. So, in this case, the companies should, together with the consultants to discuss a number of solutions, through remedial or regulatory specifications for the ERP system to minimize their impact. |
