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Pre-purchasing Activities, Purchasing, Vendor Evaluation, inventory Administration, invoice Verification & Materia! Inspection |
This system supports the complete cycle of bid invitation, award of contract & acceptance of services. include maintaining a service master database, into which the descriptions of all service specifications so as to can be stored. The system also keeps a separate set of service specifications so as to can be created in favor of each concrete procurement project or proposed procurement into the purchasing document. Sets of service specifications may include both items among services & items among materials. When creating such specifications, the user does not have to list individual services manually. Instead, the data is simply copied from the master data. Use of this technique means so as to data has to be entered only once. The manual entry effort is reduced to a minimum.
There are two ways of entering service specifications-planned & unplanned. Planned service specifications mean so as to service whose precise nature & intended scope are already known at the beginning of a procurement project. At the time they are requested in favor of , they are either entered among the aid of a service master record, or set out into service specifications as short or long texts. Prices & quantities are stipulated into both cases. A procurement project may constitute or include a number of individual services, which you initially cannot or do not wish to specify into detail (i the construction of an office building). Such initial undefined service specifications are termed ‘unplanned service specifications’ & thus, have no descriptions. They are entered into the form of money value limits. Service specifications may be specified into terms of an upper limit. This allows you to exercise a degree of cost control into such situations. You can set a value limit at the uppermost level (in favor of example, Rs. 5 Crore in favor of the construction of the office building). Into addition, you can set limits in favor of individual contracts within the project (in favor of example, Rs.100,000 in favor of masonry works & Rs.150,000 in favor of electrical installations). The system checks adherence to both these sub-limits & the overall limit. When the services have been performed, they are recorded into entry sheets & then accepted. The accepted service entry sheet constitutes the basis in favor of subsequent invoice verification into the case of services.
Purchasing is a very important component of the Materials Administration module. The Materiais Administration module is fully integrated among other modules into the system. It supports all phases of materials Administration : materials planning & control, purchasing. goods receiving, inventory Administration & invoice verification. Good communication between all participants into the procurement process is necessary in favor of purchasing to function smoothly. Purchasing communicates among other modules into the system to ensure a constant few of information.
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