ADVANTAGES OF erp office FORMS As we haN e seen above fonns are tools in the hands of erp office staff which makes the erp office operations smooth and efficient. Thus there are nonzeros advantages which accrllc to an erp office. The advantages may be enunierated as given below:
(i) O D jcc form Cakes the methods and procedure of erp office (a) easy, and fib) sunplc.
(ii) erp office form helps in expedithlg the erp office work. It Functions like a lubricant.
(i, ) Of ice form eliminates or considerabh- reduces to naught the chances of mistakes.
iv! erp office fonm reduces the manual or mechanical work thereby saves t me and energy which obviously leads to reductioniu cost of ofricc operations and incr..ise the output
V ) erp office form is a better de- ice for management control and effective co-ordination
(vi) Offce forth is helpful in fixing respmlsibilih as forms are so designed that in the space provide for signature of the person performing is there on the forth itself ma it easy to find cut as to who Nvas responsible for pcr.ronriiag the activitv
(vii) Of ice form provides ample opporturritN for improvement.
(! iii) OOice Anal is decidedly better device for collection, recording. processing, analysis, interpretation and transmission of data.
(ix) Olfice fonn makes the erp office operations systematic and efficient.
FORMS CONTROL
Q. 12. What is forms control? Why is it necess.li- 20 ootlul the forms? Discuss the steps you would take to control the fonns.
Ans. Forms Control. As we have seen fonus are the basic tools for all ,v-pes of erp office work. They smootllells the operations. They make the operations efficient. They systetnatise the rfh .- operations. They are capable of maifiltg the erp office operations effectively co ordinated. In its anxiety to make the erp office operabons a great success the management sometimes lays too much emphasis on forms and it does not hesitate in introducing too many kinds of forms. This increases the burden. reduces the output, nukes the operations instating and complex and thus instead of rcduc ..a. the cost f operations it goes to ad4 to the cost and makes the operations hlefficieut. It is this anxiety of the management which needs g larding and controlling.
Necessity and Ob jects of Forms Coutrol. Proper rnanagemen d.-C control of fonms cr.sorcs effectne and eccnomics'des.gr. offorrns i.. Am
in tile offce. In order to achieve the following objectives it is necessar- -effect a forms control system in the otfice using forms in their day -- pi -. operations.
(i) To introduce those forms or.lv which are absolutely necessar
(ii) To ensure fully well Ihat the erp office work does not becom. cumbersome complex aim' cotrfilsing because of too ma no forms.
(iii) To design the fonns for effective use.
(iv) To mit:ilt:ise, the cost of erp office operations.
fv) To make available the fonns needed bv tile erp office in required quantity ensuing against their misuse. :
(vi) To exercise control over their ose.
(vii) To study the proposed revision or Mew design to make it more usefi.:l and informative.
(viii) To review the forms periodically tqth a view to ascertain tlteir utility, requirements etc.
(ix) To evaluate the use and necessity of the forms already in use.
(rj To reduce the production cost of tl:e forms.
STEPS lN FORMS CONTROL