. A ;rzotion of adyourn;lle;zt and postponement of ;he deoate on ,.rv iRm of busiDess may be ;noN ed if the mover is of the opinion td at son.e addiuonal intorznation is desired haN ing a proper discussmn on tnat particular question and theefone the discussion shonld be deiaved for sonTe time if Ibe motion is carried the debate is postpmled to an agreed date and it-iost the debate is resurned
Points ef OrdeT: 4 'point of order can be raised 3y arv menibcr if Ite finds that the meetiDg is not properlv convened and constituted He uTay allege that the quor Tlll is not prese3it, or that the nohce of the meeting vas not properly served A point' of order' ca3r also be raised on the use of the improper lan,guage or on indecent behaviotTr The Chairman ;nust give his mli;lg at once and if necessary allQW .T short debate on the 'point of older'fin;tl and bind mg When a 'point of order's settled, tlTe discussion is resu3TTcd :
Previleged Occasior,. An occasion is said to be 'previleged occasion' vhen no legal act;on car be taken against the person na a certain statement on that occasion though the statcmer1 is defatnatory or libedous,
widZ not less than one-tenh of t he total voti rig pox er ir : that resolution. or (ii) holding shares on wlrich not 1.-$0,000 has been pad-np; - (c) in the case of a priv.-te corZpaTty h.tvinga share capital. one purr present in person or by Ijroxy with right to vote on the resold - . where not more than 7 Incinbcrs are present. and be too u b meinbers if more thali 7 members ale present
(d) in the case of any ogler eompanN any members or rnetnbe s r re- r in person -r by proxy and having not less than oDe-tenth ff'total voting power in respect of the resohition.
The demand ioF poll may be withdraw.i at any time by the nersmi . persons who tile Ze the demand 'Sec. 179 (2) :
PROCEDURt OF TN;:rllt(3 POLL
Wheli a dcmaad for poll has been made properly, the Chalr hen rlUSt direct tile poll to be taken us 5001. as oosstble A poll demanded on a question of adjounnnent Al also a poll demanded on the election of the chair 1Irlt has to be taken forthwith A poll .ten::tnded or any other question may be taker at a lime decided by the Chapman, but in any case, it must be talien Nit'tir 48 hours of the time when tile demand was made 'Sac 130). If a member or his ptOfN' is entitled to more than one vote, it is not essential that he should cast ail the votes or cast all votes in the satlie way (i e., for or against the motion ) In other words, he may not cast some votes or he may cast SOIT-C v otes on one side and some on the other (See 183). If the articles so provide. members holding shares Otl which calls are m arrear, or in regard to which the C011tp.1ITN has exerc sea n _ht cf lien, Tony not be allowed to vote on a poll (Sec. lslN
Wlien a poll is to he taken, the following procedure IS followed:
1 The Chainman will appoint two scrutineers to ScnTtiZiiSe the pnlb r papers and count the v otes cast on die poll ,md report the result to the Chairman One of them nntst be a member (not beirg an ctnliloN cc OT oath cr of the coInpauy) present at die meeting pro. ids he is willing to be so appointed (See 184)
2 At-the titne of polling, tile secret:arywill distribute blank poll rs (Voting) papers among the memt ers or thei r proxies afterchechns their names and voting power m his list The polling papers rna. be of different colours if there are different classes of shares aT.-d different voting rights.
ramp e, noting of 1rlembelspreseni, lerordulg offacts ?ike eallmgfhe meeting to order by the Chai.-nNan, tlr. t the notice was read, that the auctitors' report was read, that Ille directors' report aud nccounts werc read or were taken as read e.c, foml the mhlmtes of narrat.on.
: were present:
(ei) All the resoict.onspassed attlie meeting TheN vwiil of conrsebe in the same order as the agend. (vii,! Voteofthal?s.
(...-) hairman's signalure vvita date in liis own llalld The secretarv shollld a.so initial the minutes:
he mmutes should also state matters on . hi h no folrnal decisions wcre rrade. c g . ihat the notice was read, that the ardltols' repon was read, that tle ciirectors' report and accoulils icre read or were taken as read. If CC! tain m,
kept for that purpose within 30 days of everN such meeting. The pace minutes books must be consecutively nmttbered and in no case these 5be attached by pasting or otherwise any extra page. Anv correction. .. etc., in the midutes books must he irtitiailedby the person signing the nr nu-e; There should be no erasure. The minutes book must be kept by the Secre ar tinder proper custody so that there may not be My tampering of tile munutes Each page of every minutes book shall be signed and the last page of the record of procr.dings of each meetrmg in such books shallbe dated and signed by the Chairman ofthe same meeting withun a period 30 days of die conclusion of the meeting or in the event of death or inability of Chairman within that penod by a Director duly authorised by tlie Board for that purpose [Se . 1°3 ( I A)1 it is relevamt to state that tlie minutes are not required to be read al a subsequent general meeting and they require no approval from the members before they are signed by Uie Chainnan. It ill be :noticed that conk rmaiion of minutes is not an item of Agenda in the general meetings.
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