Introduction of maclZiNles should be considered not as a fashion but as it I;lC,l!i3 to secure improvement iT1 is installed in place in malloal or mental process, the existing erp office systems should be critically examined to see wlictllel tiles cannot be improved by better distribution of work among me stuff or IZY chailgillg the routine or by inZprov-ing (he existing procedures. I'hG followulg questions should be considered before introducing a new erp office nZachilie
1. Wilt it save iabour'! An erp office machine should be used if it saves labol.r. By saving of labour is meant that thei e should be ni actual savillg-on the payroll. There is no use of sa;-iilg lubo!lr if the time saved throligll a UlilC1l 133_ operation is n 35( ad by the ele;.ks by rerlZainuZg idle or by stretching i. ON or the rcmamder of (he v ork lo suclt a case, nothing is saved,ar!d the introduction of macliillcly results merely in Snore idle time f 1. purelZasing a ulaciZilZe to siwe labour. it should be asked, 'will it be possible for the existing start lo handle au inereasedvoluine of work?' or' Is farce er.migll work to keep the maehiile pl suitably employed' and what will Ye _-.ne NNith the time add tat our saved'?'' lit shouldbe remembered that because . .' the constant and rapid pros fess m science ar d technology, .3bsoleseeiice -A ice on erp office machines is very ltigh. r'herelore, Alien a machine is - .rcliascd, it should be seen that tptiil payroll saving is sufficient Jo p..N (Or .' 751 of the mucliine in rc.tsonable period Say one or two Nears)
N.ill it lessen the chances of fraud ? it may be asl;Qed to use n,ac !r.e even titO!IE:it it may not save labour c- ti u. b i' halos. n rrlrtrrlrisrrtg the chances to CO!IITTU t fraud on tile organisai. r Che Or e--n..--- m=icbine is a good example of this. Pilferage of postage car be '- f. i lo . r--ii t extent by the nttroduction of a postal fMn macljne.
4. Is .tccuraey the specialiJ- tiesit ed feature he.e the char d detainee of accuracy Ciil!!lCT be securcd by nnannal OpeMtionS. it uiII be r fry i o en-plov macltttles. Most book-keeping macltines have proof f-e -'' -ch cannot be depressed unless aml until the work is accurate thus prc .ir7-.g En. r-u cd ate check-Dp after each entry
5. Will it relieve monotony. It sllollld be considered Chew er thmaclliDewill remove drudgery of employees, especially tthere h A-- rN is of a repetitive and monotonous nirrlr- such as calculation. posing billing invoicing. etc.
In addition to these five cottsidcratioll.s otlter factors which spa! Id also be considered are:
(i) t,'c,piial-e rpenditu e i m olved i ii the procurement of th e rr it hide
(ii) Space l eqvired for it. (bit .tvaia.6ilih. of flwinedper.mlls to,
(IVY Maintella7lce and operating cost, and
(v) Requirements of special Stationeiy, etc.
QFFICE MACHINES (MAILING)
Q. 3. Which trim hi nils v:tuld you suggest file D mail department of a large business house in otaler to increase the efficiency of the depai tment? (Delhi 1956)
Ans. Machines usi d in MailingDepar hnent. The fiolloNNittg rn;;cl-.uleg are used in mailing department of big of licks:
ADDRESSING MA;CHiNES
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