I. Drag notice of general meetirtgs as per direction of Board m Defy o and of Board nneetings in consa with chairmari: i, 2 ape in notice of ail meetings date, time, piece amd agenda Enotice of Stahnon ?4eetirg mention about appoinbnert of p rc In notice of A G. hIeetir.gmention Be: closure of memt register and transfer books and appointment of proxy. In notie E G. Me fing mention about special business, explana:c-
A relative of Chahman of the Cornpar.y, i. a Director of Uoiversal Sen-ice, Limited and he may be interested m the resolution None of the other directors is interested in the resohnimc New Delhi 24th-JanuanY 2000
AGENDA
By Order Of the Board for the XYZ Comp.mvy Limited Secretary
Q. 3. As a Secretary of A Company 7 draft an agenda for the , annu.sU general meeting.
Write a note on Agenda.
Or
(Delhi, 1994, 98)
(Delhi, 1995)
Or
Define an Agenda Who does prepare it? Is there may difference betel ecu a brief and detail agenda Draft an agenda for: (i) the First Board Meeting (ii) the Annual General Meeting (iii) Statutory-leetiug
(iii) the Extraordinary General Meeting.
Ans. Meaning awl Definition Of Ageuda. An agenda is a list of programmer of business to be transacted at a meeting is necessary in order to conduct the business smooUhly and in an order which consumes less time and works faster.
The Secreta fy prepares the list of bttsiness to be transacted at a meetly iif consultation with the presidentchairman andor Board of Directors T1. list of business may either be prepared on a piece of paper or in a boon i regdster This is prepared in a serial order serialised according to sp fie priority decided either according to importance of the matter to be discs or according to the wishes expressed by tlte presidenVchairman and or the Board. Importance is the better criteria of a decision in the matter. An agenda is usually prepared (1) either in bnef. or
(2) in detail.
An Agenda in britf. The follmving is an exarnple of an agenda brief I Confumation of the minutes of the last ran-2. Presentation odd approval of
232 I 'S: SECRETARIAL PRACTICE
SectimZ 174(11 of the Act prescr bes the minimum nmmber my who shall constitute the quorum of general meetings. The cub that unless the articles provide for a larger number, the quon n shag; -A