Before the Meeting If Utedate, time and p..:ce ofthe Board tneetin g has not been axed by the preceding meeting, to fix the same in consultation wrdi the Chairman of the Board.
2. To prepare the agenda iD consultation witli die chairmatto
3. To ascertain from the Articles the proper authotit for convening Board meetings. In the absence of such Provisions to prepa rc and issue notice of the meetrng as per directions of the chairman of the Board. Also to ensure that the length of the notice is as per Arl:i cles.
• 4. To send notice of the meeting along with the agenda to all dir. -I. r in India arid to the usual address m India all directors not in India
5. To receive resolutions from directors proposed to be discussed at t ye meeting and circulate unong otiler directors.
6. To-issue habitation lettem to sohcitors, auditors, etch who are required to attend the meeting by special invitation.
7G prepare and keep in readiness statements and reports regarding the company's trading activities, documents including cheqnes, contracts. transfer instruments, etc., for scaling and signatures, and other materials likely to be required at the meeti
8.-To keep ready the Bank pass book and certif cate of cash balance. the Minule Book of Board .feetin. indexed copies of Memorandum i-. Articles, tilt company's seal, etc.
9. To arrange for the seating arrangernent, stationery and ok equipment necessary for holding the meeting.
At the Meeting. 1. To obtain signatures of the directors present .-mDirectors'.Attendance Book.
2. To help the chairman by ascertaining whether quorum is prose u not as per Articles.
3. To read the notice of' the meeting if required or if retested chamnan.:
4. To read the Minutes of the last Board meeting If revue. innan and to obtain. the signature at- the chairman to the rem approved by the meeting.
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To ake notes of the proceedings on he agenda paper including exact of the resohlbons passed.
After the Meeting.1. To prepare the minutes from his own and ; irrnan's agenda notes and enter the same in the Minute Book within a reasonable penod.
2. To carry out the instr actions issued to him by the Board meeting and ,o carry oat the statutory duties .specif calls imposed on him.
3. To start collecting and preparing materials fortbe next Board meeting.