can be classified mto the following categories eith sent bCIldhe letter ctrcla
oftheirperformance=s.rorassessmg= all r person I histories, leave account, confldentialreports, etc. are kept in
(v) Progress Records. Records maintained to know theprogress ofthe organusation, department or a section are known as progress records. These may be concerned with production, sales, labour turnover, accident data etc.
(via Misc.ellaneous Records. Records relating to the activitres of the enterprise which are not covered by above categories are included muter this category. For example, records about
PURPOSES OF KEEPING RECORDS
There are six main purposes of keeping records
1. To know the state of affairs of the bnsincs the true Am_ any business. at any time. can be known onion tbgh no if
fatilititecompansons.Performnce of one period cat Ibe d tvirh that of the other only through records. If an enters By, • - i.than on tent or wing, comparison about their wor can be -- cihroughr rds.Wecanknowoiicoalison:whetherthebe;
. has Increased or decreased, whether the euter,onse is having more sate in one iouorthe can also be made with other conmetitors.
Hi, - ,- Pepsi: 4. For detection of errors and wastes, Where the dea s are nuns, - -ices and errQrs-arcbourd to creep in. A reeord-of financial Yfansactions - fo'rnn of book-kiepiog system an! -help in the detection of elands and . _ e omissions. Recvrds of costs help in cfieckiug wastage.- i . -::
Aid to decision-ma. For ta managemeot.decision there is -the need for detailed and up-to-date ntformation regarding the matter tolbe -, decided. Records provide this information. It is risky to base decision on :essesmsteadQ$properactsandfigures. :
Statutory obligation. Records have to be kept for certain period as
G _ viper the requirements of various laws. Records regarding sales, income company matters have coupulsQnly to be kept for specified peliod.
lPLES OF i-.: Wbich Deco: Eta
:Z: 'lb leveed am orderly account of profanes ll emits
hTegardiog fulmcial and other kinds of transit ililb He of the business. The history of the oioo
ords should be kept and how they should be kept, will depend the e, nterprise, the cost involved id keeping records and the
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