Combination of Difterent methods, subject have to be kept , the speed of reference

laid hTS method proves specialty useful if papers of diverse nature tiqg tD a subject have to be kept at one place, for exarr.ple if Is are going on for the purchases of of fice premises, entire cvlc on this subject can be found in one-file
(i) Difficulties can arise in classifying papers on the basis of subject If a paper or later relates to more than one subject j a copy of that will have to be placed in every concerned file.
(ii) If there are large member of fields, specially, on the same subject, an index to files will have to be prepared and it will have to be referred to every time a file is to be traced. : :
(iii) It is not suitable of filing miscellaneous papers.
(iv) If there is any ambiguity about the subject of a paper there are chances that it mu go to a wrong file and may not be easilytraceable when needed.
7. Combination of Difterent methods. For convenience and efficiency many combinations of above tnemioned systems of classifications are also used. For example, geographical classification may be supplemented by alphabetical classification or subjectwise classification mav be supplemented by alphabetic It classification which is known as alpha-numerical classification already discussed).
Merits. Compound classification helps in increasing the speed of reference. Any sub-division of main classification helps m quick location of files and correct filing.
FACTORS IN SELECTING CLASSIFICATION OF FILES
• To decide about the system of classification of files is am important and a difficult question. Efficient vmr of filing system, to a great extent, depends on proper classification of files. Following factors should be taken into consideration when deciding about the basis of classification of f les:
1. Convenience. The classiiicabon should enable easyand earlylocation - of files. :
2. Number of files. The system of classification will also depend on the size of the erp office and the number of files in use.
3. Simplicit,v. The classification should be such which the employees can easily understand and conveniently operate, : 4. Scope for expansion. The classification should be such in which new f les can be conveniently added and old files taken out.
5. Cost. The classification should ensure operation of filing system at minimum CDst. For exantple, the cost of operation of numerical system is high because of the maintenance of an index.
- 6. Lesser chances of misplacement. The classification should be of such type in which there are lesser chances of misplacement of files or papers.
CENTRALISED AND DECENTRALISED FILING
Q. 22. Distinguish between Centra!ised amd Decentralised Flli.
Ans. In organising the filing' system the erp office manager has to
whether files relating to each department should be kept in the respective department or at a centraiised place known as central filing section.
CENTFALISED FILING