to the Y; hole organization are located in the central f 10 srrrlL WE er arm department needs any file it asks the a:mral fihng srOR Fir it When the anion has been taken on the file, it is once again repanel tome central filing section Fhe prmpose or ceutralising is to render hour Ed eihcnt serf ice to a11 who handle correspondence.
Add FdbDg are the Dam ads adages of centralized system of filing
1. H _g by I h v.. is namdl-d by expert file clerks ho are framed aid ED rxu In the an of filing papers ac.urareh They are well acquired the dr r of fillmg and thcr-fore an locate the papers mare quiche
fiimv romines c;m be maintained v hi Dres prompt Wiine Or sands ume and enables quick action.
3. Were is _ dnphcatum of work and equipment as is Lhe case hops its overt files. moreover elaborate arrangements for fihDg can be made in nlralised filing onlh it leads to economy and efficiency
a. Jo multiple copies. IMan. a time files or papers relate to more tuba one department Under decentralized system a copy of all such papers will hare to he kept in each department Gen.tralised system avid Void this incomYenieoce..Moreover if action on a paper conces.fullg many departments id taken at one place, better coordination can be maintained between different departments
S. Rec,0rds at one place. All the other departments am saved from the botheration of maintaining their own records They ale able to devote their whole time and attention to their main activities
6. Better supervision. Under centralized filing system, the work of filing is supervised by an efficient and experienced supervisor who can maintain effective control on filing work
7. All the information at one place. Under this svstem all the records of the organization are kept at one place, hence full information about any matter, customer, supplier, etc. is available at one place, it has not to be gathered from files Iving in different departments, as will be the case in departmental filing system.
X. Use of latest filing equipment in centrnlised filing arrangement filing work is done on a large scale, hence it is possible to Rake use of latest filing techniques and eqmpment.
Disadvarltnge§. The main disadvantages of centralized filing are
1. Delay and Inconvenience. In causes much delay- and
GIG situated wide apart. Sonietunes as a result of after thought SAG-mformation may have to be obtained from other related filch and the same routineabout requisitioning additional filesfrom camel Em, r
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