Help the Chairnian in asce, raining whether a quorum is purser, directly affect their rights

14 Make necessary seating arrangen;ent for shareholders and others. He should make arrangements to segregate the. ordinary shareholders from preference shareholders and proxies and should make them sit in separate enclosures as under the law the proxies cannot vote on a show cf hands and cannot speak at the meeting and the preference shareholders can vote only on matters directly affect their rights
246 ' 'S: SECRETARIAL PRACTICE
15 Arrange for tea, etc.
At the Meeting. 1 6.'Arrange for cot lets tag I he Admission C gateofthe MeetingHall and see that no unauthonsed person gets Gnu.
17. Help the Chairnian in asce raining whether a quorum is purser : not
18 Read the notice COllNellnlg Pie meeting NNith Uhe permission of Joe Chairman.
19. Read the Auditors' Report, and also to ratd the Directors' Report unless it is taken as read
21 Take notes of Uie proceedings of the rueeting and resolutions passed thereat.
After the Meeting. press, where necessary.
23 Prepare the minutes and get thenZ signed by the Chairmam of the same meeting within 30 days of the conclusion of the meeting.
24. Make necessarychanges in the RegisterofDirectors and notify the same to the Registrar within 30 days of the meeting.
27 Arrange for the issue of dividend warrants, if any, within $2 days from the date of declaration of dividend.
28. Prepare the 'amuiai return' and file it while the Registrar along with necessary fee within 6() days of the meeting.
DiRECTOR'S REPORT
Q. 9 Write a note on Director's Report. Or
iDelhi, 1992)