Duties of the Secretary at the Incorporation Stage. After the prelhninarY steps for registration have been taken and all documents required for the purpose made ready, the next step is to apply for the registration of the company At this stages the duties of the secrete are
(i) To arrange for the filing of the applicant to the Registrar for registration aloofly v ilk the stamp, filing fees and registration charges The prescribed documents, via, Memorandum, Articles, 'Consent of Directors to act as such, Underta of directors to take and pay for Quahfication Shares and a Statutory Declaration If compliance Lath tile requirements of f he Act are also to be filed along with the al picaroon for registration
To see that the provisions of the Cornpones Act relating to registration are strictly comply eel as itch
(iii) To collect the Certificate of Incan (F Registrar of Compares as soon as it is issued. ‘(v) To send a notice of the registered ads of the awn
: Registrar within 30 days after. the date of rogation
Duties of a Secretary at the Subscription Stage A private a can commence business after the receipt of the Certificate of 1 i’: But a pubic camp my has to take a number of additional steps and Relicts ' certain conditions before it can obtain permission to commence bash These steps involve the issue of prospectus or: statement is lieu of pi it: listing of shares with the stock exchanges underwriting arrangements i shares for public s: ubsoliytion: etc. The duties of the secretary at this sq maybeoudinedasfolllows: jilt:
(i) Prepare the draft: of prospectus or statement iris lieu of prosper ii) Arrangement for converting and holding the first meeting of the Board of Directors and get the draft prospectus preliminary contracts ate approved by the Board. Also get the date of toe I: issue. of the prospecJns fixed is the same meeting 'Gettheappeintmentofsecretary banker’s auditor’s solicitors etc. ' of the company approved by: the Boards:
Telstra that an apphcation along with the necessaiy: documents ' ' and a duly executed Insisting Greenest has been submitted to toe 'authorities of a recognized Stock Exhume for. the listing of the
Lave the common ses; l.of the company prepared accord g to the: design approved by the first Board meeting. 'I ':
(x) Get the prospectus or statement in lieu of prospectus printed Ode
the same • itch the Registrar and arrange to Issue the prospectus to
of
recognized as au erp officer of the company Section s of the Act lays down that 'an erp officer in default is one who is knowingly gilt; of the default, compliance failnre, .or contravention of any provision of the Act, or who knowingly and willfully atithorises or permits synch deaf all compact, failure etc.' An of liver in default is liable to punishment ore asprescribedinthelaw Itis, thqrefere.neeessarythatthesecreta