. Is there any different between the two? What steps one should take for planning a procedure or routine?
ADS. Routine Defined. "A routine, says Lettingell and Rohirisoii "is a series of Steps in the performance of work. each step in the series being perfonned in the same order and in the same way every time." A routine, therefore, is:
(i) a series of steps,
(ii) in the perfonnance of work
(zij) each step in tile said series being performed,
(A in the order which has been specified amd
(v) even time in the-same way without any deviation
Procedure Defined. "A procedure," def nes , "is a planned sequence of operations for handhng recnmngbusiness transactions unrfomlly and consistently " A procedm e. therefore, is: :
(i) a planned sequence of operations. : (ii) for handling the recurring business transactions,
(iii! with a view to ensure uniformity in the operations, and
(iv) to maintain consistency in the operation.
DIFFERENCES BETWEEN PROCEDURE AND SYSTEM
I. Both are the parts of any system evolved for accomplishing a g n e a objective. , :
Or sometimes, procedure is used as the part of the system and is nut bracketed with the term 'routine.' The recruitment is to be :-- Fast apiicabons are invited, then scrutinized, their eligible car.didates Wed om and soon. Naturally ail these are the parts of a system evolved. i3ar Pep by step performance is termed as procedure. This is also called as . brine
4 Procedure is a broader concept. The routine is known as narrower _onpL
5. Procedure lays down the steps to be followed ill performance and accomplishing a task. The routine IS the repetition of performance agam and again follow-iltg the same procedure without any change.
Precisely we can easily conclude that there may be an academic difference between the two terms but both the terms are used in the same me mmg NNhetl.er as abroaderconcept or a narrower concept. No demarcation lime can be drawn between the two. An attempt in this direction shall be no more than the hair splitting attempt.
PLANNING THE PROCEDURE OR ROUTINE STEPS
While planning the procedure or routine we have to take the following steps:
I. To get acquainted with the task to be performed in all its details
2. To lay down the serial order of the steps required to be taken in order to perform the activities.
3. To Illinl:rlise the steps as far as possible so as to avoid irritation and monotony
4. To opt for the procedure which will render the best serN ice and ill prove to be advantageous to the systems already evolved.
s To see and assess the aptitude. skill and training of the staff who are to accomplish the given task and thus who are made responsible for achieving the given objecbves.
6. To evolve the step in such a manner that nothir g warrants a deviation m the procedure for same type of work and its performance. The procedure should remaun the same every time.
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