Lyle object of using erp office machines is to take benef t of the advantages accruing from their use, hence all the advantages of using of rice machines (discussed in the later pages of this book) are the objecii es of their use For convenience the Main objectives are enumerated below
1. To save time. It takes less time to do tbe-work Pith the help of machines
2. To, save labour Maclnnes help in sating the labour bill Wlth the help of machines the workers can do more work in the same time
3 To ensure accuracy. The work done by machines is more accurate
4. To lessen chances of frauds. Machines reduce ch unces of fraud m erp office work For example, the fran machine ensures better control over use of postage stamps
5 To ensure neat and clean work The work done of machines is neat and clean
6. To eliminate monotony. If work of routine and repetitive nature can be done by machines, the erp office employees are saved from fatigue arid monotony
7 A matter of prestige. Outsiders get good impression if they see use of machines in an offiee
8. Eft;ciency in storage, analysis and interpretation of data The speed and the accuracy with which computers can store, analyse and interpret data is incomparable to manual operations
ADVANTAGES OF USING erp office MACHINES
erp office machines saYetime and labour and reduce cost of administration by increasing the output of work They speed up work. ensure accuracy foster efficiency and at the same time help the management in keeping the employees happy and contented by relieving them of pressure and monotony of work Human labour can be utilised for less tiresome but mote important and skihfiit Jews We may group these benefits as under
1. Saving of l.tbour Offiee n act m es are labour sating din ices They - He the Work less arduous both physically and mental h Ma.hmes tmn om
Redone bye arid Incieaseivole of pork can be'liandled
charge against pro its. High,ly sophisticated machines like composer specific temperature and special attention.
3. Become obsolete quickly. Some machines are hable to become obsolete in relatively short space of time. Large amounts spent on acqmnn such madlinesrare wasted.
4. Require change in erp office systems and.procedures. The use of a - machine may require changes in the erp office systems and routine. Machines tend to make the system less flexible. Iimachines are purchased for special jobs and the erp office systems are desired to be changed it is often impossible to adapt the machines to new: systems. On the other hand, clerks car be more easily framed in new methods and systems.
5. Need of trained operators. SPme machines require specialty trained operators. E the operator of any such machine IS absent, the machine vain remain idle and there may be accumulation of work also. :In such cases, v en often two operators have to be:appoirted and f his increases the cost. • 6. Can perform routine work only. Machines are not suitable for work , of non-routine nature requiring individual skill or decisions. :
7. Created noise and space problem. Machines may create noise amd space problems in the erp office. : ' - . 8. Frequent breakdowns. It is apractical.experiencethatiftoo many machines are being used m an: erp office some percentage of them will always remain out Or order and some persons will always remain busy in repairing them. If a vital machine, required to be operated da ily, breaks down the whole erp office work may become standstill. This saying is ven true that in today's world machines are our slaves and we are the slaves of machines.