OT by instalments, The main drawback , stockregisterorcardsfrom rrhicb

FotoBuyfcemh fC rio. ace t -ah ' o but- a id hod- nosh to buy has bean decided the .-- i x ma-ager h as m J .- of m me Ad of of ing. In got ermr e It an Z semi-gove.nmerru. c- lake s. owl amii -cities ar.dverv large fiche system of br.yingthrugh tenders is used Terdera foTpa.-chase of specified items of stationery are ir.vited. Dehery ofthe gee is i Ail 'en be taken in one lot OT by instalments. This sisters of inviting eenders saves much time that is wasted in price discussions Another methods of having tattonery is to mvite price-quotation from different firms: Pricequotations are sometimes accompanied by specimens. Under this system quotation fror.Z reliable amd honest suppliers only are invited, this ensttres smooth deali g and good supply Some erp offices like to place orders with old and established supplies again and again. The main drawback of fiZis system is that the prices charged by such firms are, getter llv, highel. Representatives of different stationery stores also keep calling at erp office with samples of supplies, they always press for more order, therefore, this rneJod of buying should be discouraged. - 3. Storing. erp office supplies and stationer.- are generally bought in sufficient quantities so as to last for some time, hence the need for proper storage. There should be least deterioration due to atrr.ospheric eondiiions. Chances of mi shandling amd pilferage should also be nnnimised. Materials should be stood in such a way that thev can be taken- out when req ii red Stationery should be stored at one central place Elstead of in dif erect depa-tments. Centralised storage proves ecoilonlical because it ensures better u llisation of storage space and better control over receipt and issue.
The stationery should not be stored in haphaiard manner, tile stock room should have adequate shelves, rocks, airnirahs, cabinets or bins for Ming different items. Costly out to s bulky items should be stored in almirahg
under lock and key The shelves of almirahs etc. should be vmaintain stockregisterorcardsfrom rrhicb s cog position and relative shelf number of any item can be obtained For con-erde.e each item of stahoner7 should hear identifying marks anti like-nnateria. shc-d be stocked in nearby racks. bulks items should be kept in loweI shelves
The Storekeeper. The stock room should be put mnder tlie charge of a storekeeper who will be responsible for receiving, issuing and maintenance of stores He should check items on receipt, issue them against proper requisition and arrange to stock them in a systematic nranner He should arrange for replenishment whenever the stock of any item nas reached the mimmZiill level.
4. Issuing Stationery. A proper check on the issue nI stationers is essential Following steps can be taken retZrdDIgissueofstationerN:
7i) Through requisition slips. Stationery should be issued against a it rib en requisition slip :: hick Shod id be signed by am authorized person N7hc will be authorised to sign a requisition slip and what vita be the procedure for the issue of stationery should be decided well beforehand
(ii) At fixed times. In several erp offices s'dtlonery is supplied to different sect ons once in a u eek or a fortnight. It is better to fix timings for issue of stationery but these would not be too strictly followed, stationery has to be s7 pplied wlieilever somebody needs it.
(iiiZ in t-igbt quantity. Stationery should be issued in right quantity Tendency to overdraw should be discouraged Some storekeepers develop habit to supply lesser quantity than demanded if the users know it they dcmand much more than they need and get the wanted qDarttif.v after storekeepers reduchml. It is better to estmnate the requiremenE and issue enough stationery at a time Piecemeal supply i ucreases the Turk for nothing It is better to issue stationery- on tirst-in-li rst out basis which means that older stock should be issued first and newer later. This system eliluiDates chances of deterioration and obsolescence of stationery.
(iv) Entrv in r egistcrs. All the stationery issued should be entered in the "Issue Register" and the - Stock Register". Signatnres of persons racer in= the statioueFv should be obtained in the "Issue Register. Entrv of stations.
issued, on respective pages of each item of stationery in Stocl. Ret i-- lo 2; help unknowing the quantitv of each item in hand.
(v) Control on Consurnption. Most ir2poriant thing in the stations., control is to keep its consumption down to the nunnnum The to ... devices may be of help in this directioD