1. Receiving the Mail. In sm, allserp offices mail is received by the dark manager or his secretary. But in large erp office, this testis entrusted to a responsible person in the m: ii section. Letters may be delivered in the erp office by a postman or they are collected from the post box or post bag. .
2. Sorting the Mail Alter the mail has been I, it should be sorted out before it is opened. Business letters shield he separated from the private letters of the employees. Letter marked.’confideniial' or, d: dressed 'to the, offieials by name or designation should be sent immediately Impended to the consented officials. . P so
3. Opening of the Maim Letters maybe opened by hand orb letter opening machines. While opening letters it should be seen that nothing is left m the envelope of the lope mud be shad, keen to other loosened
. 4. Sc sing the Are the contents have been ram ovad, .fhe new blip in handling is ward nail is to scrutinize the condoms of the Den the purpose of the snail. The letters and e But to the, Ed do pennants Thus it would be Necessary to 'WH, etber; the.enclosure arc: in order or not, Sublimes, the enclosures are, as, bank drawls, postal orders or valuable documents. If any discrepamoy or omission is found while sacrificing them, the mater should be immediate brought to the notice of the mudroom
Stamping the Mail, Allletters, etch received in the erp office should be stamped with the irate of their receipt. Stamping may be done with' rubber stamps by hands or with the help of dating, .numm baring and time recording machines
6. Recording the Mail. In many organizations, each letter received, is presorted in Letter Received Book or inward Mail Register Such a record helps in fixing responsibility for a lost letter and also in tracing it. Mislay or default in attending a particular letter may be found out, but when the volume of inward mail is large, it be. Omens a time consuming an, d, c, umb, er gomep.rocess.
4ndincude.hony of her indri Yiduapossns ring the preserve bed quiz ohms and appointed to perform the duties Which may be performed by a secretary under fiasco and any-other mi7iisferial or: duties ' got
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Points.