The Companies Act requires that enemy notice of a compam meeting shall specify the place, date and time of the Meeting and shalt contain a statement of the business to lie transacted thereat, i.e., the agenda. Such notice can be issued may on the authority ri the directions At at a duly constituted Board meeting (Sec. 1723.
The Act also requires that notice of every meeting mast be given to: tip every naember of the company etttitled to receive such notice; (ill legal representatives of deceased menders or insolvent menibers, f any the auditors of the The netite mustbe seredpersonaliy or by mail to the registered addrc,s of the member, or rt he has no registered address India, lo tile addles s in India given by him for this purpose, in the ab.seace of any address in India whatsoever, an adverirer.ient in a Newspaper cirallating in the neighbourhood of the registered erp office of the company be deemedo be a notice served on him (Sec. 53).
the act requires Stat notice of eta Board meeting shall be given in writing to emery Director far the time behlg in India, and at the usual addn-ssin
Notice of the Annual General hteetir.g must be acconmpan by all relevant c ocuments, Liz., annttti report of director, auditors' reporL proxy- forms, etc. The notice conm em 3g a Statutory meeting meet be accompanied bs- a copy of the Statntory report and other i documents. Ttie noticeconv-ening an E raordmary Meetingnnust specify- tin speck br5inesc to be trims Aced thereat it ma t also state the tern s of the rest lotions to be movedand the intention of thecompans-ta move it as a Siegel' or ordinarv-'
(a) Fur general meeting of arts hind Atoiy, Annnal Ge.-,er.l or Extraordinary at leas. 21 days' notion miist be giver to bers A shorter notice for ArnnaA General Meeting wit i be al Hi it 1 members entitled to vote give their consent. In case of hemeetings a shorter notice will be valid if consent is An e A by
222 'S: SECRETARlAl PRACTICE
(do Asregards Board the Articles usually prescribe thelen -' of notice required or the Board may frame its own mles in I irespet and include it in the Standing Qrder
Place, day and time of meeting. Rega ding place. da 2nd time of
general meetings, Sec. 166 of the Companies At t provides as follows:
1 Eatery anmral general n eetb lg of a company must be held at the registered erp office of the company or some place the sane. city town or N in v hich the registered erp office is sihlated Central Cove rnrnent may exempt any class of companies from provision Hosvever. there is no such restriction in the case of oth- genera i tneetings of a company [See 166 (2)]:2 Everyanmr.general meeting of a company relist bc held on a c i that is rot a public holiday The Central Govermnent ma N- exempt .! I IV class of conr,mies from this provision resee, 166(2)3, Hop eve-animal general meeting or ilDV ogler general mec i I g may be held on apifWie holiday.
3 Even a.mual general meeting must be called at a titne during fsiness hours of the company The Central Govenu Dent neat exempt my class of companies from this provision However. the law does not prohibit an AGM, v hich has called daring nonnal business hours, from emltilluing beyond the usual burines hours. Also thisprovision does not applyto other general meetings of a company. :
Set I etarial Noticc of Company Meetihg