Typeset duplicating. Here composing is done of the matter of hi h copy is to be taken out. The.nafter the process is same as that of Stan I duplicating. Here a very large number of copies can be taken GUt with and also at a comparatively cheap CGst. :
:Hectogralih. Tlus may either be of flat bed type or rotary rype or liquid spirit process. Here the document IS ehherhandwntten orhp. andthus a Taster cop! is test prepare r - is done in all the methods de.rabove. The preparation of master copy is backed by hectograph c -.--en r The blank sheets, on which tile copy is proposed to be taker are--Cal by an alcGhol-like fluid and is pressed against the master ceF Tabs Am= gives the copy (its) required. About 10 to SOO copies can be : a r : this process.
George Terry defines filing as: "piling is the placing e a . .;n acceptable cor,fainers accordin,e to some predetermined arrf a c any paper can be located quickly and convex endi when rFoviro
IMPORTANCE OF FILING
All the planning is done on the basis of mcrfrNi:r gamed in She past which is obtained from records. Records F m . e Tree rr fulgence in case of disputes. It is important that these- re_efas s Clef be Ah kept Filing is a system of refold keeFir g Fcr Eli -.: -.. - g x -we rune the existence of a simple eficiem a- d comfrey . e s-t- of r. riots ni g reforrils is essential. Nothing caprice more coriuccu m m foe Its i 'ad systemoffilingltanyalt crd rsqi m _-nbeal ard wrong decisions taken. due o i..f icie n - - se--.. - r . -.; -Tad--ago filirtg was considered is or uni.rxrt m and ur. -: It's r be an.t i n as a matter of few tbi . paper files or pigeon holes md spike nles Vat ith the realization of intportan.e of thing we find toJa.. ver.- sophisticated filing methods and equipment Filing is treated as an imponarit aspect ef erp office management and this function now is put under the ,upenision of a senior executive Modern records management involves much more tltan merek the methodology of filing. it deals with wider aspects like indexing recur t retention follow-up micro photography and sophisticated equipment of keeping-records.
ADVANTAGES OF FILING
Following are the main advantages of maintaining a good filing system in the erp office.
1. Convenience of ready reference. If letters and de cmments relating to a subject or a transaction can be found at one place inthe relevant file it is easlerto link up infon.natioll and know the previous history ofthe case Nobcdv ca n remember what had transpired earlier without f les.
2. Safety ot records. Under filing system records remain protected against insects Weather and misband]ing.
3. Documentary ill cot Old records can be prc deiced as an evidence in legal suits in case of dispute. For example if there is any dispute regarding temls of contract the or, moral contract can be produced as a proof
4. Prompt handling ot mails. If the records are kept in a systematic mar.ner it becomes easy to ]htk them up. Tnisfacilit.itcs quick decision m the matter in the absonce of good filing s stem many business opportunities may be lost due to non-availabi!itN of required infonnation.
5. Help in policy formation Past records help in farnting future policies. They serve as the basis of funurc action.
6 Follow up action. For perusa] of matters follow up action is essential. For example for recovery of an outstanding debt reminders have to be sent tc the parties. To whom the reminders should be sent and when they should
sent cam be known only from files. For securing orders from old and new customers rapport has to be maintained with themfor which t Ore is the need of records.
7. Increase efficiency. Due to existence of efficient films modem mtbe orgatrisation employees cam do correspondence more com-enier.-* md epithet delay whidl increase overall efficiency of the organisanon Prompr rephes throw good impression on parties dealing with the organization