Uses Card index system is a en popular system oiindexing with big orgaDisatiorts it is being used for: l. catalGgue of books in libraries: 2. to keep specimen signature of customers inbanks; 3. to maintain ledger accounts of customers- 4. to keep account of stores etc., 5. to record :particulars of important documents; 6. TG record bio-data of employees, 7. to keep particulars of customers i.e., their address, telephone number, their pecldiarities etc., 8. to keep record of investnnents and dividends or interest received on them.
4. Visible Card Index Under this system cards of standard sizes are so arranged in metal trays that each card overlaps the one before it leaving a strip of eacl: card exposed. Key information like name, address, etc. about the card is wriden on this exposed or visible portion, v ith the result that main information about each card becomes visible at Gnce. The trays in wluch these cards are kept are fitted with hinges which hold each card in positron and allow it to be flapped back and forth Acwally the cards are inserted in
L it is perfectly visible system. Information about all the items - displayed on a frame can be viewed by having a Inok at it, I, Stnps can be arranged in any order 3 Dead strips cam be taken out 4 it makes a compact index in a little space. I- Demerits. If the strips have been arranged in dictionary order Ulen for adding a new strip in beheen2 all :strips aheadofit haveto=be shy Specizd of eqwpraent is needed for preparing this index, the equipneni is a hit ,jGs,tly and involves layout also. As only two or three lines can be typed on a strip, it can contain very rim ted infornationabouf the iteaL : . ' ' . , :
VISIBLE INDEXING VERSUS BLIND INDEXING j - - Visible Indexing. If information about the cards or sheds can be read without removing them from the holder of sbrdningthem,itisGdQiivisibre . indexing. One mmutacturer states that under ibis system tenser ''looks at the record and not for it". The cards or sheets are fastened to trays; pangs, | . drawers binders or holders m such a manner that edge of each card or sheet paDjects from under the one before it so that the key inforroaii n (like name and address etc. ) about them can be re, ad without rema thorn from the -}older. - I it, ,, }Ned or Non-Vlsibie In'dezing. This system is ca}}ed blind becallsc , scab so placed Blat they: cannot be reads or located withy seaicbing for . thffln in the trays The cards are of urnfonn size and are pat one behind the, - T° facilitate grouping, gin de cards which have projeing tabs can be lo in between the cards so that the required card can be searched in - _ t¢lDGIhonasnndicatedbyguidecards.AdaFsofcardindQing e jndexmg have already been explained. , '_ Sipling. The object of signals is to draw the attention of some person ometlung, which may be a reminder to him to take En action pi easily given on visible indexes by attach special colmired _ dyes of the cases or records. For ex,annple, tabs can be attached to e Us whose increment falls due in a palticilar month Tabs, in he .4 Ed metal clips, cam be fixed on blind vertical card index parent wafers can be fixed on the edges of those cards IL j Jim Chic h is to be taken at a particular time. The system of e-- OFF 0, II as tickler system. e_ : _ :IC it: r,J . e e i-._b. yl A:!;:,

hues are needed, these can be mounted on a ralary stand which _eslia nKroinfL Theframes Gm be tnrued around, very easily. Fordionergnidance, tabs can he f xeo onthee,dges of the flames in a pi that al} tabs are visible even if the frames are pelt one behind
Q. 26. WPnfe :I nLIfe on principles of sound erp office systems
(Delhi 1392) Or
jingoish between erp office systems and of Flee r Sate the s gnifiieance oh of Flee systems and routines (D.he 199f Or What is open erp office system' State its add AB or IggZ) Ans. Definffion of erp office system. Ofnce shyster refers to planned precede for accDmplisbment of a predetetniined objecting if is re1tmed to as a standard procedure laid doily for achier Llng an Of he given to the of lice nod if s phenol Alms an erp office system is
id) to anplish a task,
(c) Men to the Mice and its staff. and
Id) for achieving the objectives set for