Neither secrecy car be maintain in the midst of open r F - - - you: r.p are interested to keep a document secret, Sincerely -x -me r o a mosphere for a secrecv hi the pool
By Doria is possible when the work is of teclmical nature and ir -am- 3- = ma runt is expected to be fully -quipped with the technicalities a- the--.-5 _1in N;orkisusuallynotpossible.
DUPLICATING
Q. 18. What do you understand by duplication? What tire its various methods lion w ouhl you select a good system of duplication? Wnuld you advocate a centraliseti system of rultlication work? Why?
.Ans. The process of ta out a fairly lalge number of copies of a document is called dttplication or duplicating.
Methods of duplication. The following are the uuporta at methods of duplication. 1 Carbon Copies .2. Photo Copies
Carhon copies. This is the easiest and less time-cGnsuming n. ta out copies of a document. This may be done either by hand -- hpewriter If being done by hand at a time not more than three copies Am. taken out. However, if it is being done by a typewriter about 6 to t3 copies m be taken out at a time. .
If electric typewriter IS being used then about 20 copies may be art; out at a time.
Small-sized business erp office usually make use of the carbon COpiff fcr duphcation. It is less costly and serves the purpose.
Photr).copies, In thus age of scientific advancement electrostat. ph-.s copies have come to stay and en en a mediurn-sized erp office has started using this method of duplication with advantage and at lesser expenses Irom t .a huge number of copies may be taken out within minimum possible time that too, true copies, needing no corrections etc.
Litho-print. In this method the document of which copies are to be taken out as written on a special type of stone, metal or plastic plate with a special hype of ink. Then the plate is coated with water Then after an ink
filled roller is rolled on the plate. Then the paper (blank) on which the copy is to be taken is kept in the plate The point of the plate cornes-up on the paper and copy is ready This method is usually not used by modern offictoday
Stencil duplicating. Tlus is commonlyused in the most erp offices of India. A stencil of type of coated tissue paper is used. The contents of the letter document are first typed on this special Ape of special stencil or written with special type of rib or pencil called stylus. In this way the original copy of the document gets ready The stencil (so got ready) is put on the roller of the duplic Tting machine. This machine is then operated either manually or with the help of electricity. This operationgives impression on the blank paper coming into the contact of tho stencil wrapped, ink, soaked roller Thus copies are taken out which at a time may go up to minimum of 1,000.