Whim desiring a form the following principles must be kept of n ind for p.rparrng a rneinl form worth fidftllillg the Abj ectives for
(- Em of en rnng data The form should bc printed on a good paper SA .45 snrLGe is sstnooth and enter.ng data is easy The headings given should be Nazi y undacdablc i.e. . self-exTlanator The. :he Leadings, colrnr:3 and blocks em n should arrange in a log .m! sequence. so that the
(ii) Facility of use of :data. If the above is followed, the anal, 'assi icafion, interpretation of imfonnation etc. received shall naturally •--asilN , ir derstood and car. be used according to the need for which theN hate been collected.
(iii) Elimirnation of ch.mces of errors. The alignment of lint columuns, carbon camping, nature of data etc. should be such that the into is either reduced or altogether eliminated
(iv) Econorny. The size, quality of paper, printing, space provided etc. should be such which should reduce the coat of production of operations and also of labour who shall be using the form in order to fulfil the objectives.
(I) Ease of hlentificatiort and handling The colour of the paper on which the fonn is printed should be different for each of the forth so that it can be easilv identified and handled The pnnthlg, nu nbering, blling, design etc. should also be different for facilitating the identification.
Guidcliner in Porms Design. While deluging an erp office form the of fice manages, the forms supervisor and the mamagement responsible for designing the form should keep the following guideline in their view for properkdesigning the of lice form
(i) Desi,,ning must correspond to the purpose of the use to which it is to be put. Certainlv this is the most important glddelime lest the verb purpose of having the forms shall be defeated. Particularly the designer has to know a ad refer 10 the nature of information to be collected with the help of the Bonn, the source and scope of information to be collected alternat ve means of collecting the said informations--a study of, and the Stages through which the collection of informahons would pass Ail these details mill help the designer to prepare a design v.-hicll may be able to serve the purpose for which the forte is required and is being designed
(ii) Designing must be such which may make its use simple and easy. A form to be used on typewnter, a form to used on accounting machine. a foml to be used on computer and a fonm to be used by hand must be designee accordingly Spacerequirements ma rgi ZS, setting of columns, space left blares agalllst these colmmls etc. should be taken care of. Instruction for the cf forms, if required must be explained in clear and simple lmguage, if posaZb;e oil the foml Itself so as to make the use easy and simple. All the parts divided) should be provided at appropriate places in the from. Sa- : identification master is one part then the whole contents im this respect I Hen i number nanie, address etc.) should be near the top nght-hand side of fc--
(iii) Forms must provide the title awl nmmher. Tips faihG as u c Tluis also standardises the form and halo s in its ideDhf nor
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