resolution Tile notice ccr.vening, N- meeting moist be send , Extraordinarv General -Meeting

Like anv other e-ncr.il meett, the notice of It e Extraordinarv General -Meeting "oust also be issued at least 2 t davs before the meeting specifying the da.ne and place of the ill C.'t!:lg it must also specify the special business to be transacted at me See 1-3 of d;e Act. any business transacted at tl.c extraordinary general electing is deemed to be special busir.ess The notice must also give the term of resolutions to be adopted at me me 'hilt an d the intention to move the resolution as 'ordinary' or 'special
resolution Tile notice ccr.vening the sheeting must also be accompanied by an Explanatory Stat.nnant setting onttlle tnater.alfacts relatingto the special business to be transacted at the meeting (Sec. 173 j
The notice of the ex-traordinar N- meeting moist be send to all members and others entitled to receive the notice of tile meeting along with the explanatory statement in the of a circular '-otter At tho same time a public notice is also published gmng the date, titne amd place of the meeting and the nature of tltc business to be transacted. However, the text of the resolution to be moved may DOt be included ir. such public notice. it trust be noted float Imlike an annual general tweeting, extraordinary
generalmeethgmaybehe1d on any holiday Moreover, the meeting may be held at a puce other than the registered erp office of the company or even outside the city in which the registered erp office is situated.
(A Specimert of Notice of Extraordinarv General Mecting is given on page 14 701.
F.xplanatory Statement. Section 173 of tile Companies Act pros ides that where am itetn of business to be transacted ala general meeting is deemed to be special busuless', there UlllSt be annexed to every notice convening the meeting a statement setting out ail the mr.terial facts relating to of business particnlai.y including of concern or interest therein of ever director, ntannger, etc. This statement any iteir of special business tr msacted at a meeting affects any other connpamy the extent of shareholding ulterest of any director or manager .1 the cornp in that other company. exceedhg 20 per cent of the paid-up share capital of that other company must al so be n cntioned in the exphnato N statement
250 'S: SECRETARiAL PRACTICE
days before the meeting At tlic seine time the notice is also published in a.: newspapers gnawing the date, time and place of the rneetir.g as well as tl.
nature of the resolution to be passed. The secretary then prepares a detailed agenda in consultation with he directors.
decide to convene the Extraordinarv General Meeker on the requisition of nienbers, they tamest first ascertain that the requite letter is in order, is sigr:ed by shareholders holding in the aggregate not less than I i I 0th of tee paid-up capital carrvmgvotingpower (if the company has a share capital) or by members enjoying at least llOth of the total voting povver (if the company has no share capital) and the letter is deposited at the registered odice of the company. The directors must then issue the notice of the meeting withal 2 i days of Lhe deposit of the resoiutjon: