submitted for approval, nuderwriTing agreements, After the statutory report has , Board roust also file a certified

submitted for approval, nuderwriTing agreements, etc discussing the statutor
telatiog to al' netters arising out of the report The meetmg • an also discuss matters not set out in the :report. after requisite notice has teen given by members of their intention of raisi:tg additional matters.
- ProN isions of the Companir s Act. Sechon 1 6S of the Companies Act makes the following provisions relating to Statutory Meetings:
(i) EN era coiupatly htnited by shares and limited by guarantee and g a share capital must hold a general meeting of members, called 'Statutory Meeting', within $ period of not less than one nionth and not snore than six months from the date at which the company is entitled to comienee business.
(iii) After the statutory report has teen sent to members, the Board roust also file a certified copy of the statutory report with the Regisn The Board must also produce at the comnnencement of the statutory m- Elaine a list the names. addresses and occupations of rnbcrs and the munter of shares held be them. The list shall remain orell for inspection Of members during the continuance of the meeting
(v) The members of the company- shall have the right to discuss at the neethig ail meeting relating to the formation of the compare or arising out of the statutory reycft. Whether previous notice of the same has been given or not BUL the meeting cannot pass any •resolution of which notice has rot been given according to the Act
hiOT15E AND AGENDA OF THE STATUTORNf MEETiN
The Cort-panies Act requires that the tZirectorS must end a notice of the meeting to all members oftlte company at least 21 daysbefore the date often meethg. The notice must expressly state that theng is the Statutory Meeting of the company held in accordance w lath the previous of See 165 of the act: A copy of the Report requited under the Act must also be sent aiorig - with each notice of the meeting.; must also state that aer titled to attend and vote at the uieetittg is entitled lo appoint One
COMPANY MEETINGS 1 237
ormore proxies Ihat the proxyneed not be a member The proper authority for convening tile sta uton- meeting is a duly constituted Board meeting IJowever the notice is actually issued bN the Secretar milder the instructions of the Board mecIin