The issue ot duplicate certificates is governed by the Rules prescribed under the Contpanies Rules, ;9GG Under these rulcs, tlte company may impose regarding reasonable e idence of loss or acstt UC ion of the original certifi cafe as all as indemnity slid p-aymerit of incidental expenses, for the issue of duplicate shale certificates. A fee of note more titan Rs 2 per certificate they also be charged bit the company on the replaced ent of ibe certificates which are defaced or torn if a Dphcate certificate is issued, the fact that it is a duplicate certificate must be specified clearly by rubber-statnping the word on the face of its. Relevant particulars as prescribed in the entered i the Register of Rent cd and Duplicate Certificates, where it i
If a certificate is renewed or a duplicate certificate issued with a fraudulent motive,
RUt ES FRESCFEED WiTH REGARD TO THE ISSUE OF SHARE CERTIFiCATES
188 'S: SECRETARIAL PRACTICE
(xi)
the compatly, or the same is proved to ha e been lost a;
(iv) A fee of not more than Rs. 2 per cerGficatc issued ma b- corm by the company on the splitting or consolidation c. 5 certificates, or on the replacement of certificates which are d. or torn
(v) The company man ask for reasonable evidence of loss or dear . ol' share certificates as well as indemnity and fpocket e.kpenses for the issue of duplicate certificates.
(yi) If duplicate certificate is issued. It's fact that it is a duplicate specified oil the face of it; this should be dor e whenever certificates are issued in lieu of sub-divided consolida cd. lost or destroyed certif Gates
(vii) Relevant particulars as specified in the Rules-rnust be entered in ,the Register of when a share certificate is issued. There entries must be autbciiticated by the secretary or signatories to th share certificate authori 3ed hi the behalf by the Board.
(viii) The certificates must be signed by and sealed ill the presence of at least to o directors and the secretary or such otherpcrsons appointed by the Board.
(in) The fouls of the certificate should be printed and machine nmnbered on the authority of a Board resolution in that respect. The forms, as well as blocks. engravings, etc., relating to the certificates should be under the safe custody of the secretary or .lilN' other person authorised by the Board.
(x) All books and documents relating to the issue of share certificates must be preserve cd permanently TheManaging Director or M.uiagcr or every director shall be responsible for their safe custody
Certificates have been surrendered should be defaced by a 'cancellation mark and may be destroyed after three years on the approval of the Bonrd by a resolution.
PROCEDURE REGARDINGISSUEOFSHARECERTIFICATES
After the work of writing up the Register of Members has been completed, the secretarKs of nice takes up the work of prepanng the share certificates and them ready for delivery. First of al!, the share certificates are printed in the form prescribed in the Articles. The form usually has two parts: (i) the counterfoil, and (ii) the certificate proper, each past being separated by perforations The serial member- of the fonns must be r.achine printed on both the parts. The foruus may be bound in book form or of share certificate is given on pa .239)
INCORPORATION OF A COMPANY
PROCEDURE RrGARDt.NG!SSUE C' DUPLICATE CERTIFICATE
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