Document
In the R / 3 business transactions are stored in the form of documentary evidence are provided with a reference to the company code. The document numbers, among which is the storage, are clearly in each client.
Document Principles
For the collection of documents are in the R / 3 system by the following rules:
• A document consists of a document header and at least two, maximum 999 line items.
• In the document header contains common data (such as document date, posting date, document number, document type), which for the entire document apply.
• Each line item includes at least one reservation key, account number and an amount to be posted to the account. Additional information, such as payment terms, for example, can be given.
• A document can be posted only when the balance of the target and have position zero.
Document type
To distinguish evidence on the nature of the transaction (journaling) to which is the standard system, a number of document types (bank slip Customer invoice, customer payment, etc.) defined. For the collection of a Document type is automatically assigned a document number range. The definition of other document types at any time.
Posting Keys
The posting key is defined
• Whether a debit or credit entry is to be made
• It is the type of account (eg, G / L account, customer or booked vendor) to
• Whether the process impact on turnover,
• appear as the mask for the document entry is.
Integration of documents in the system
With the help of the document covering every transaction is detailed in the system stored. At the same time but also the balances in the ledgers and updated in the general ledger. In this way you can Finance already immediately after posting a document analysis build based on the most recent state.
Automatic Book Creation
To facilitate evidence collection to create R / 3 different postings automatically, for example by booking discounts, sales tax, payment of exchange rate differences will be automatically generated for each booking, a booking line drawn in the currently processed document set.
Document Types indicator
In R / 3, the document type is used to different types of transactions to distinguish. A document type is a double-digit mark, the A number of control functions is assigned, it appears in the document type table T003 for the entire client defined. All document types are defined. In addition to those already defined as a user, you can also further define document types.
Use the document type
The document type has several functions, including:
• Differentiation of the transactions
• Control of booked account types in the document (in pure physical account show) may, for example, no accounts receivable, accounts payable or booked)
• Control of the document number assignment
• Provisions for the storage
Document numbers
Document types and document numbers are closely related to the R / 3: Each document receives a unique number by adding the company code and fiscal year and improves clearly is. Document numbers should be up to ten digits.
Document number assignment
Document numbers can be assigned externally or internally. The external Awarding grants to the users themselves, the document numbers. In this approach shows double entries from the system. In the internal allocation of document numbers, the system assumes the sequential numbering of documents in accordance with the above criteria. An external number assignment is for example useful if evidence from a source system through an interface incorporated into the SAP R / 3 be) (original document number. The internal number assignment is generally used when a document has no unambiguous document number) (eg, upon receipt of invoices.
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