Project organization and procedures set
To ensure efficient project work that is necessary to determine will be equipped with tools which the project team and under what Environment, the activities will be carried out. This is the following points to consider. Technical Environment for the project team To carry out a project, it is necessary to have a powerful to offer technical environment. These include at least:
• A lockable room
• Telephone, fax, copier
• PC workstations with printer
• Software (word processing, graphics software, project tracking)
• Access to the test system (with R / 3 software and related Test Permissions) and access to the documentation of requirement analysis
Documentation of SAP R/3
R / 3 software is delivered in a standard form which in the course of Modified and adapted to project the company will. All system settings, deviate from the standard, should be carefully recorded. An example of this is the attitudes of the payment methods for the payment program (Check, bank transfer) debit. For the future it may be as valuable proving if both the reasoning for the deviation from the standard documented. ASAP here prescribes the types of documentation and contributes to a uniform Project documentation for. What is important above all the continuous Care, so the documentation maintained at the current state is.
Project Progress Report
On the basis of fixed time periods for the implementation of the project inform the overall project team within an organization on project progress. This project progress reports not only document the course of the project, but pay most attention to the criteria clearly present, which could jeopardize the project. A project falls behind schedule, for example, when employees of a department not schedule their targets as the design of the chart of accounts or delivered company-specific payment terms. Project A key task of the project team is to make the cost of prosecution for to ensure the overall project and ensure that the commercially available means will be handled. Not be underestimated may be the in-house effort by the staff directly or indirectly created. The main focus however is on the Expenditure Costs.
Instruction
If the structure of the company allows it, should be given authority to issue directives be transferred to project members. These powers be confined to claims which serve the project progress, such as the requirement of timely information the departments. As the team manager in the department sometimes do not have the necessary Have detailed knowledge of the administrator requires the project team last-named persons have direct access.
Decision-making power
Many detailed decisions in the course of a project are of low Scope. Such decisions can to project members from the departments are exempted, and their working processes best know, be delegated.
Schedule (project schedule)
Imperative is the agreement and compliance with sedate events. Resulting from the project meetings detailed written requirements with the deadline established in the departments.
For the purposes of the project progress must respect the project team that this Schedule meticulously be met. With repeated missed deadlines to issue directives that are Instances of the company shall be informed that to remedy the situation. The project team is in the requirements analysis defined timelines in clear deadline for the departments and participating in the project Employees at. Based on detailed exposure catalogs the contents of the individual project sections will be certain. Much later is primarily a conscientious control of tasks carried out and consequently a possible improvement. The Project monitors the compliance deadline.
Information to employees
Essential for the introduction of timely information to employees about the planned introduction of the company and the project progress. These events are generally understandable, the goal that Impact on the company and the employees represented. On a Introductory presentation, the project members are usually the involved staff prior. If there is a works council within the company, this separately, without secrecy and especially when the project started already in the flow of information to be included. It is advantageous also when an exempted Works cooperate in the project.
Project meetings
The composition of committee meetings must be guided by the respective Topics are based. Total rounds are useful only at intervals, if all project areas are affected. Located, for example, the Project behind schedule, so try all parties agreed with each other the tight deadlines so that the originally defined end date but can still be observed. A project meeting normally takes place as follows:
1. The tasks of the previous meeting are controlled. Some project managers can do so using the protocol of the previous Meeting.
2. The following is the discussion of other issues on the basis of a prepared Agenda and the awarding of new contracts. A key success factor of an effective meeting is the discussion leader (Moderator). It is characterized by empathy and prevented slipping on trivialities. He also educates the participants talk a good preparation - a basis for effective and constructive project meetings. The project team normally collects the Protocols in one central location. |
